ADAPT BIOGAS — PRIVACY POLICY (2025)
Reviewed: 2025
Company: Adapt Biogas Ltd
Head Office: Somerset Farm, Cants Drove, Murrow, Wisbech, Cambridgeshire, PE13 4HN
Telephone: 01945 402015
Email: lets.adapt@adaptbiogas.com

1. Introduction

Adapt Biogas (“we”, “us”, “our”) is committed to protecting your personal data and being transparent about how we collect and use it. This Privacy Policy explains how we process personal data relating to:

Website visitors
Customers and clients
Suppliers and business partners
Job applicants

This policy is designed to comply with:

UK General Data Protection Regulation (UK GDPR)
Data Protection Act 2018
Data (Use and Access) Act 2025 (DUAA)
Privacy and Electronic Communications Regulations (PECR)

2. The Types of Personal Information We Collect

2.1 Information you provide directly

Depending on your relationship with us, we may collect:

Name, address and contact details
Email address, telephone numbers
Business contact information
Enquiry details submitted via our website forms
Contract and service information
Billing and payment details (if applicable)

Job Applicants

We may additionally collect:

Employment history, qualifications & skills
Right to work information
Remuneration information
Equal opportunities monitoring data (only with your explicit consent)
Health information needed to make reasonable adjustments
Criminal record information where legally required

2.2 Information we collect automatically (website visitors)

When using our website, we may collect:

IP address
Device information
Browser type and version
Pages viewed
Time spent on the site
Location data (approximate)
Information collected via cookies and similar technologies

This helps us improve website performance and security.

2.3 Information from third parties

We may receive information from:

Previous employers (job applicants)
Background check providers
Public authorities (when legally required)
Google (analytics and security technologies)

3. How We Use Personal Information

We process personal information for:

Website visitors

Responding to enquiries sent via contact forms
Improving website functionality and security
Analytics (with your consent)

Customers and clients

Managing enquiries and providing quotations
Delivering services
Managing accounts and relationships
Record keeping and legal compliance

Suppliers and partners

Managing business relationships
Placing orders and managing contracts
Ensuring quality and compliance

Job applicants

Assessing suitability for employment
Managing the recruitment process
Carrying out background and right-to-work checks
Keeping a record of applications

We do not use your information for direct marketing.

4. Our Lawful Bases for Processing

We only process personal data where a lawful basis applies:

4.1 Contract

To provide services, manage enquiries, fulfil orders, or take steps before entering a contract with you.

4.2 Legal Obligation

To comply with employment law, tax law, right-to-work checks, and regulatory requirements.

4.3 Legitimate Interests

For purposes such as:

Responding to business enquiries
Website security and fraud prevention
Managing ongoing business relationships
Recruitment processing and record keeping
Improving website performance

We ensure our interests do not override your rights.

4.4 Consent

Used only for:

Cookies and analytics
Equal opportunities monitoring data
Any use that cannot be justified under another lawful basis

You may withdraw consent at any time.

5. Cookies, Tracking Technologies & Analytics

Our website uses:

5.1 Google Analytics (GA4)

We use GA4 to understand how visitors interact with our website. Analytics cookies are only set if you give consent through our cookie banner.

GA4 may collect:

IP address (anonymised)
Device & browser information
Pages visited
Interaction data

5.2 Google reCAPTCHA

Used to protect our website from spam and abuse.
This involves processing:

IP address
Mouse movements and behavioural signals
Browser information

Google acts as a data processor and may transfer data outside the UK.

5.3 Cookie Control

You can adjust your cookie preferences at any time through our cookie banner or browser settings.

For full details, see our Cookie Policy (included below).

6. Sharing Your Personal Data

We may share your data with:

Service providers (e.g., Google)
Our professional advisors (e.g., accountants)
Background check providers (job applicants)
Former employers (references)
Public authorities, if required by law

We never sell your data.

7. International Data Transfers

Some of our service providers (e.g., Google Analytics, reCAPTCHA) may transfer data outside the UK, including to the United States.

When this occurs, we ensure appropriate safeguards such as:

UK Addendum to Standard Contractual Clauses (SCCs)
International Data Transfer Agreements (IDTA)
Additional technical and organisational protections

8. How We Store and Protect Your Information

We use appropriate technical and organisational measures to protect your data from:

Loss
Misuse
Unauthorised access
Disclosure
Alteration or destruction

This includes:

Access controls
System security measures
Internal policies and staff training

9. Data Retention

We keep personal information only as long as necessary for the purposes for which it was collected:

Customer and supplier records: up to 6 years (legal requirement for business records)
Enquiries: 12–24 months
Website analytics data: per GA4 retention settings (up to 14 months)
Job applicant data (unsuccessful): 6 months
Job applicant data (successful): retained in personnel file according to HR retention schedules

10. Your Rights

Under UK GDPR, you have the right to:

Access your data
Rectification
Erasure
Restrict processing
Object to processing
Data portability
Withdraw consent
Not be subject to solely automated decisions

📞 01945 402015
📧 lets.adapt@adaptbiogas.com

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
https://www.ico.org.uk

11. Job Applicant Privacy Notice (Integrated)

(All content requested from your previous policy has been modernised and included here.)

We process applicant data to:

Assess suitability
Manage interviews and selection
Fulfil legal obligations
Respond to legal claims
Make reasonable adjustments for disabilities

Special category data (e.g., ethnicity, health) is processed only with explicit consent or where legally required.

Criminal record checks are carried out only where lawful and necessary.

12. Changes to This Privacy Policy

We review this Privacy Policy regularly and update it when necessary to reflect changes in law, technology or our practices.

📄 COOKIE POLICY

Full Cookie Policy (2025)

1. What Are Cookies?

Cookies are small text files stored on your device to help websites function, improve performance, and provide analytics.

2. Types of Cookies We Use

Strictly Necessary Cookies

Required for the website to function. These do not require consent.

Analytics Cookies (Google Analytics 4)

Used only with your consent to measure website usage.

Security Cookies (Google reCAPTCHA)

Used to protect forms from spam and bots.

3. Managing Cookies

You can update your cookie preferences using:

Our on-site cookie banner
Your browser settings

4. Changes to This Cookie Policy

We may update this policy when needed.