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Here at Adapt Biogas our team members are our most vital asset, promoting excellent standards, ensuring efficient operation and creating effective solutions  – it all starts with the people we invest in.

Executive Administrator

Role Purpose

To support the Managing Director, Finance Director and Board to be as efficient and effective as possible through provision of a professional, comprehensive secretarial and support service.

To provide support to the wider business with corporate administration

Duties & Responsibilities of the Executive Assistant

  • Provide full executive administrative support to the MD, Finance Director and Board.
  • Oversee diary management and meeting coordination/support for the MD/FD.
  • Prioritisation of emails, coordination, and responses where necessary.
  • Ensure members of the SLT receive communication and information in a timely manner.
  • Manage agendas and actions for SLT meetings & members.
  • Deal with confidential and sensitive matters on behalf of the Directors.
  • Arrange travel and meeting plans (largely UK based).
  • Act as the primary point of contact for internal and external relationships – often dealing with confidential or sensitive matters on behalf of the MD/FD.
  • Supporting the MD and wider team to coordinate internal & external events.
  • Attendance at external events as required.
  • Working closely with the MD/FD to prepare for and follow up on meetings, actions and preparing appropriate presentations, briefings, and timetables.
  • Liaison with NEDs and other board members to enable them to fulfil their roles efficiently and effectively.
  • Coordination of internal meetings, (e.g. Board and Executive Team meetings). To include production of agendas and attending to take minutes and timely follow-up of actions.
  • Production of monthly board packs.
  • Transcription & summarising of board minutes when required.
  • General corporate office administration & facilities management

External Relationships

  • Industry bodies (ADBA, REA, etc)
  • Local community
  • Contractors

Internal Relationships

  • Sibling business teams
  • Management team
  • Directors
  • Board
  • All employees


  • Previous EA/PA experience
  • Experience of dealing with directors/business owners
  • At least 3 years administrative experience


  • Excellent time management and very strong attention to detail with a proven ability to meet deadlines.
  • Strong and effective team player.
  • Confidentiality and discretion, displaying a professional and flexible attitude and doing what is necessary to get the job done well.
  • Ability to work on own initiative and within a small and dynamic team, including exercising good judgement.
  • Calm under pressure and the ability to work independently and be self-sufficient.
  • Excellent levels of IT skills including full MS office suite.
  • Excellent administration and secretarial skills.


  • 5+ GCSEs grades 5-9 or equivalent, including Maths and English Language + A level or equivalent qualifications

Personal Profile

  • Takes responsibility for supporting the Directors & board in all aspects of their work
  • Able to work effectively in a cross functional team
  • Medium and long term visibility of risks and opportunities
  • Open to learning new skills
  • Comfortable building relationships internally and externally
  • Ability to solve problems and implement long term solutions

SALARY EXPECTATIONS £30,000 per annum

ROLE BASE – Somerset Farm, Murrow

HOURS – Monday to Friday 25 hours per week

Please send a CV and covering letter to

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